Bell Ringing Ceremonies

Your bell ringing is considered an "event" and, therefore, must be properly registered with the Student Engagement Office. To reserve the bell for a certain date and time, you will need to complete the Bell Ringing Registration form.  This form can be found on HampEngage under the Forms tab.

If you would like to serve alcohol at your bell ringing, you MUST meet with Rachel Kremer, assistant director of student engagement, a minimum of 14 days in advance of your event, and you MUST submit a beer and wine service contract. For more information, please email studentengagement@hampshire.edu.

Important Facts to Consider Before Deciding to Serve Alcohol

When hosting an event where alcohol will be served, please bear in mind that you will be required:

• To abide by all college alcohol policies.
• To hire a trained, certified, and Hampshire-approved alcohol server and to assure that that person, too, abides by all college alcohol policies.
• To supply adequate amounts of food and non-alcoholic beverages (You may contact Nick Mason in Hampshire Dining Services at 413.559.6985 to arrange for campus food service).
• To hire (for most venues) one or more Campus Safety and Wellbeing staff members to monitor your event. This is a Campus Safety and Wellbeing requirement. Please contact them at 413.559.5424 to arrange for monitoring.
• To supply our server with the signed copy of your beer and wine service contract so that they may produce it if requested to do so by Campus Safety and Wellbeing staff.

As the individual responsible for your event, you will also be accepting responsibility for any and all expenses incurred, including any damage to equipment and/or property. Please take the facts listed above into careful consideration when deciding whether or not to serve alcohol at your event.

Serving Alcohol at Your Bell Ringing

1. Complete the Bell Ringing Registration form to reserve the bell.
2. Complete the Beer and Wine Service Contract.
3. An absolute minimum of 14 days prior to the date of your bell ringing, email to set up an appointment to meet with Student Engagement staff at studentengagement@hampshire.edu. The purpose of that meeting will be to review the College's alcohol policies and to complete a beer and wine service contract. This contract must be completed a minimum of 14 days in advance of your event in order for you to serve alcohol. No contracts will be approved with less than 14 days advance notice.