Roles and Responsibilities
The following table provides an overview of who is responsible for executing the tasks associated with the pre-award and post-award administration of faculty grants.
PI: Principal investigator (or project director) is the individual responsible for the programmatic and administrative aspects of the project and/or research.
GO: Grants Office (Jennifer Chrisler)
DOF: Dean of Faculty's Office (Yaniris Fernandez)
CO: Controller's Office (John Dineen)
| Pre-Award | ||||
| Roles and Responsibilities | PI | GO | DOF | CO |
| Share information about funding opportunities. | X | |||
| Work with grant-seekers about concepts for potential funding. | X | |||
| Prepare the draft proposal, budget, and related materials. | X | X | ||
| Assist with external grant submission procedures for federal grants. | X | X | ||
| Provide institutional certification letters when specified by sponsor agency. | X | |||
| Complete the grant proposal routing form one week before the submission. | X | |||
| If applying to NSF, PHS/HHS, or NIH, ensure all College personnel included in the proposal sign the appropriate conflict of interest forms. | X | |||
| Review and approve the proposal budget. | X | X | X | |
| Submit proposal to funder. | X | X | ||
| When award notification is received, inform GO and DOF. | X | |||
| Post-Award | ||||
| PI | GO | DOF | CO | |
| Create a grant account. | X | |||
| Conduct the research/program within the scope and objectives of the proposal. | X | |||
| Oversee grant budget and authorize all expenditures (e.g., hiring/assignment of personnel, purchasing materials). | X | X | X | |
| Provide oversight on cost transfers, budget modifications, and extension requests. | X | X | ||
| Working with CO to coordinate the preparation and submission of financial reports to the funder. | X | X | ||
| Complete interim, annual, and/or final narrative reports. | X | X | ||
| Ensure closeout of grants: resolve any issues, ensure that all financial, narrative, and other required reports are submitted. | X | X | X |